Are smartphones good or bad for productivity in the workplace? This is exactly what I asked myself when I recently visited a Company with over 1000 employees. I was in the Multinational’s HQ walking across the widely spaced office-floor housed with over 400 cubicles. Whilst walking past at least 40 employees seated in their ergonomically designed workstations, I happened to notice something not so work-friendly, an employee slouching back in her seat and checking her Facebook on her iPhone. I also didn’t fail to notice the fact that she had a lot of files & papers stacked irrationally on her desk; presumably she’s got to clear the paperwork.
What is the significance of developing a BYOD policy? A BYOD (‘Bring Your Own Device’) policy is cardinal to a Company with a voluminous workforce. This policy is basically an agreement highlighting the terms & conditions for employees to bring their own smart-devices to work & how to use those devices for privileged access to company information & products. However, enabling a BYOD policy does leave a potential challenge at bay, which is to protect the data security & eliminate any risk of data theft. It is imperative to have a successful BYOD policy in place which not only addresses security concerns but also builds a competitive advantage & a solid tech driven base. BYOD is increasingly becoming popular within the enterprise community. Surveys conducted over the years indicated that businesses are unable to stop employees from bringing their own technology to work, this being one of the main reason why BYOD policy is adopted worldwide. However, the benefits of a BYOD stand debatable. According to reports posted on the internet, the Middle Eastern regions have the highest adoption rates of practice.
Which are the apps which should make it into the Policy? A well thought-out BYOD policy should include a list of the apps which not only benefit the employee productivity but also those which will ensure the security of Company information. Here are some of the apps which should most definitely be included in the BYOD policy paper:-
- Google Drive
This is one of the most popular file-sharing & synchronization apps available. Based on the cloud sharing platform, users can access their files & documents seamlessly across any device connected with the user’s account.
- Google Keep
A very useful app for taking notes whilst on the go. Users can share the notes & also create time-based reminders. Again, all notes created can be accessed from your anywhere provided your account is configured accordingly.
This is a cloud-based task management app. Users can manage & time their tasks from their smartphone, tablet, smartwatch or computer. A very interesting feature of this app is that you can assign hashtags(#) to organize tasks.
A BYOD policy is always incomplete without the infusion of these apps into it. So brainstorm what it is you want to achieve from your BYOD policy & just fire away. I know that eventually, I too shall become a slave to the BYOD development program.